Microsoft outlook has accepted this meeting on behalf of All the permissions migrated and worked correctly, it just looks like it is causing a problem somewhere else. … Apr 26, 2022 · The user has access and delegation to multiple calendars and can accept or decline meetings on others behalf. Jul 23, 2025 · For more detailed information on calendar sharing permissions and delegate access in Outlook, you might refer to Microsoft official guide via Share and access a calendar with edit or delegate permissions in Outlook - Microsoft Support I hope this helps and please feel free to let me know how it goes. Jul 23, 2021 · Schedule Teams meeting as delegate Start the Outlook application and go to the Calendar. Feb 16, 2024 · On behalf of reply from resource delegate to organizer - Exchange Describes a scenario in which a meeting acceptance reply is sent to the meeting organizer on behalf of a delegate who has been added to a resource mailbox in Microsoft 365. Jun 25, 2025 · Provides steps to troubleshoot interaction issues that occur between Microsoft Teams and Exchange Server. My Delegates Only – with a copy to me With this option the delegate receives all meeting requests and replies on behalf of the executive. Update - I migrated these mailboxes from one forest to another using the Cross-Forest Mailbox Migration tool in Exchange 2013. com] on behalf of [invited user]" with the notice "Microsoft Outlook has tentatively accepted this meeting on behalf of [invited user]. Describes a behavior in which specific users can't receive meeting requests in Outlook because of Delegate Access is enabled. A PA is accessing the CEO calendar as owner for the last 4 years. She is able to set meetings and appointments directly on my calendar with no problem. Attendees can then join the meeting via the dial in number, or through the Teams desktop or web clients. the meeting is created in the manager's calendar, sent to invitees, but the invitation appears as from the delegate, not from the May 8, 2024 · Please kindly understand that the Outlook tag here we mainly focus on general issues about Outlook desktop client. Jun 8, 2020 · The person scheduling the meeting on your behalf adds the meeting title, the attendees, and other relevant information required for this appointment. In the new Outlook navigation pane, select Calendar. I am using Exchange 2003 with Outlook 2007 and I am hoping to set up a rule so that any calendar invites sent to another user will go to my inbox and not the users, allowing me to accept/decline the invite which will then update the users' calendar. Aug 4, 2020 · Hi, After migrating to Exchange Online, we have an issue where personal assistants who have been given delegate (editor) permissions can no longer accept meeting requests on behalf of their boss from the email request. Now, anyone else receiving the invite can accept the invite (the buttons are available). Select " Delegate Access. If you have the same question, keep reading to learn how to schedule a meeting in Outlook without inviting yourself. Jan 29, 2024 · When you view a manager's calendar and use that view to create a new meeting, you are unexpectedly shown as the organizer of the new meeting. Select " Add A delegate can accept or decline requests to reserve the resource, just like a person accepts or declines meeting requests for his or her own calendar. They need it to include two execs and an external candidate. Mar 23, 2023 · So sending mail 'on behalf of' is working fine. She is going on leave. For some reason now, only I can launch any MS Teams meetings that are either set up by me, in my calendar and on his behalf and also when he… Jun 25, 2025 · In Microsoft 365, assume that one or more delegates are added to a resource mailbox, and that a delegate accepts a meeting request. And, it shows the text that I added to the "Description" section, which I intended only to be seen by person A. This occurs even though you expected to send a meeting on behalf of the manager. She is a delegate of several leadership staff. For example, John Smith sends me a meeting invite, in the notification email, I accept and then receive the following. You can remove the delegate in Outlook: 1. The cmdlet Apr 12, 2024 · You should see the Join Microsoft Teams Meeting information in the meeting body of the invite. However, the problem is that when you accept the account 2’s original meeting invitation, the receipt is on behalf of account 1. We have 365/exchange hybrid. Has anyone News on that? We have the same issue on an Exchange 2013 CU9 Also after a crossForest Migration from 2007 to 2013. Who replies to meeting requests? There are three options here. Create a New Teams Meeting on behalf of another user. Have a good day! Warm regards, Nov 10, 2025 · Here’s how to do it: Open Microsoft Outlook and navigate to your Calendar. You can also view, accept, or join meetings in either app. It is as if they created a new invite, but the report just accepted the meeting invitation. Jun 10, 2024 · Hello, I have a question regarding deleting an upcoming meeting invite on behalf of someone in Outlook. 3. One of our C-Levels has an administrative assistant that has full control of his inbox. The conference room does not accept recurring meetings. … Aug 31, 2024 · My CEO wants me to manage his calendar and accept client meeting invites, but without it showing that I accepted on his behalf. Similar to having an assistant that helps you manage your incoming paper mail, another person, known as a delegate, can receive and respond to email messages and meeting requests and responses on your behalf. Jul 26, 2023 · The person who schedules the meeting on your behalf adds the meeting title, attendance, and any other pertinent information for this meeting. The “Join Microsoft Teams meeting” information, as well as the call-in number and conference ID, are shown in the meeting body. Jul 15, 2024 · You can use Microsoft Outlook to allow another person, known as a delegate, to manage your meeting requests and responses, and even send email messages on your behalf. Summary This article explains how to manage delegate access in Microsoft 365 Outlook on the Web and the Outlook Desktop App for Windows and MacOS users. Ever found yourself in a pickle trying to set up a Microsoft Teams meeting on behalf of someone else? We’ve all been there, and it can feel like you’re juggling flaming torches while balancing on a unicycle. Deleting the meeting and recreating again shows… May 20, 2019 · The Skype for business client includes an Outlook Add-in named “Skype Meeting Add-in for Microsoft Office 2016”. today the user schedule a meeting for their calendar and invited the users needed, some of these users are users they originator has access to accept on behalf of. Hosting meetings on the platform is also quite common. If you set up a delegate and configure your delegate to receive a copy of meeting requests, and if the delegate views or accepts a meeting request on your behalf before you view the request, the Scheduling Assistant tab in the meeting item that is Jan 8, 2025 · In MS Teams last year I used to be able to set up Teams Meeting on my boss's behalf and he could launch them. This is similar to having an assistant help you handle your incoming paper mail. No problems there. Select the File tab, then select Account Settings > Delegate Access. Mar 24, 2025 · Find out how to schedule a Microsoft Teams meeting without attending. " The attendees will be notified that you have scheduled this meeting on behalf of the other person. This option can be set by leaving Automatically process meeting requests and cancellations unchecked under Scheduling Options. By default, delegates are set to receive copies of meeting-related messages such as meeting requests and responses. Table of Contents Permission Levels Outlook on the Web - can set Editor permissions for the Calendar area of Outlook Outlook Desktop App on Apr 23, 2022 · Hi @McKinney, Tabbi , Welcome to our forum! According to my search, I found a similar known issue: Meetings on owner's calendar by a delegate don't display free/busy information for additional attendees in Outlook To work around this problem, change the AutomateProcessing setting in the manager's Outlook profile, and then remove and restore the Outlook delegate. We have encountered the situation where : when delegate accept a meeting invite it doesn't show the message Send on Behalf of. Email client is Outlook 365 or OWA. The Symptoms In Microsoft Outlook or in Outlook Web Access, you may be unable to view attendee availability if a delegate accepted a meeting for you. Scheduling a Teams meeting for someone else isn’t just about clicking a few buttons—it’s about making sure online meetings run smoothly and efficiently. Nov 22, 2019 · I have a PA who is set up as a delegate on my Outlook 365 calendar. If user A have delegate access on three another mailboxes on Calendar. While many users are adept at managing their own meeting schedules, the ability to schedule meetings on behalf of another user is a critical function for administrative assistants, project managers, and anyone operating within a delegated permission model. onmicrosoft. This is happening only when delegate accept the invite. You can share a calendar with other users or grant a delegate to act on your behalf. For question 2: I do the same operation as you described, it does not appear a duplicate. Apr 12, 2019 · Before we switched over to Office 376, when I accepted/declined meetings on behalf of my manager (we both receive the request in our Inboxes). (I'm guessing that's because she is functioning as "me" as far as Outlook is concerned, and I do not get notifications when I set my Jan 4, 2023 · I have a user (User A) who is trying to send meeting invites as herself from her calendar, but it comes through as one of the people she for which she has delegate access (User B). Click on the Tracking tab within the meeting window. Is this possible within Outlook? Any information would be greatly appreciated. Jun 25, 2025 · More information This behavior is by design in Microsoft Exchange Server and Exchange Online. Got the user that was generating the accepted invitations to delete the account in iOS and it immediately stopped. The manager creates a recurring meeting and invites user attendees only. The user does not have any mobile devices attached to the Exchange mailbox. Feb 9, 2020 · Outlook Calendar delegate unable to see meetings but legacy owner can see them Unsure if this is the right forum or 365. But when she is receiving a meeting request, the reqeust is still accepted automatically. This too is rooted in the fact that the TEAMS service is unable to authenticate with the Exchange service. May 24, 2023 · Yes, you can schedule a meeting on behalf of your boss using Outlook. When he opened the request it would state that I had accepted/declined the meeting on whatever date. I have checked the option in Outlook 2016,… Before we switched over to Office 376, when I accepted/declined meetings on behalf of my manager (we both receive the request in our Inboxes). Microsoft Teams includes the Outlook add-in, which lets you create new Teams meetings directly from Outlook. Said assistance accepted a meeting on his behalf but the meeting organizer sees no response. Aug 2, 2019 · Have a user who is sending out calendar invites on behalf of another user. Fill in the To/Subject field and send the invitation. I have delegate access to my manager’s Outlook calendar, and she has asked me to delete an upcoming event to which she hasn't responded. Jan 22, 2025 · Whenever Jane Doe tries to add it to her calendar, she gets a message stating "As the meeting organizer, you do not need to respond to the meeting" and the accept button is grayed out. Nov 9, 2020 · The new feature by MS to default and restrict access only to Meeting Organizer – does it mean PA’s have access if they scheduled the meeting? In other words, what is the implication of delegated calendar rights on recordings? Will Teams post a link both to Calendar Owner and Delegate? Owner only? Delegate only? Sep 2, 2021 · However, I am not declining the change. More information, see: Send email on behalf of May 28, 2024 · I manage multiple of my colleagues calendar's and am therefore a "delegate" for them in the calendar part of outlook. In this situation, the From line of the email message that's sent to the meeting organizer says <Delegate> on behalf of <ResourceMailbox>. Alternative Solutions: In Exchange Online, you can create a Shared Calendar to meet your office needs. Are you setting up 'Send on behalf of' and 'Send as' in Outlook? From an Outlook perspective, the agent information is displayed in the sender field. Note: Currently, you can schedule Teams meetings from Outlook, but not choose a channel to have them in. is this possible for teams? Apr 25, 2024 · If you are using outlook to create this, I need to check with you whether you are using classic outlook for windows/new outlook for windows/outlook for mac/outlook on the web? If you are using classic outlook for windows, you can view the list of attendees who have accepted a meeting invite for an event in Microsoft Outlook. When the “Skype meeting” button is clicked, code from this add-in is run. Select " Account Settings. Sep 27, 2021 · Then, the meeting organizer will receive a notification claims that “someone has forwarded your meeting request to additional recipients xxx”. … Aug 2, 2024 · Send meeting requests on behalf of someone in Outlook by using the "From" field to select the delegate's name and then composing the request. Jul 5, 2024 · If user A have delegate access on three another mailboxes on Calendar. If the original sender has a strict DMARC policy (reject) and the address forwarded to adheres to it, it will reject the forwarded meeting request because of this. Navigate to Outlook on the computer of the person who wishes to delegate their calendar. The users Outlook client will not be running. Scenario 1 A conference room is configured to automatically accept meetings. Items of Note When the recipients of the invitation view the invitation, it will likely appear to be from "<your name> on behalf of <other person>. " 2. Here are the steps: Jul 2, 2025 · Microsoft Outlook, a ubiquitous component of the Microsoft 365 ecosystem, offers robust calendaring and scheduling capabilities. Jun 27, 2024 · the clerk makes an appointment on behalf of the Vice-President he can't make an appointment, there is a Skype meeting on behalf of the Vice-President. In the Sharing and permissions page, type the name or email address of the person you want to share your calendar with and assign delegate Jul 14, 2022 · Limitation 4 – Delegates Unable to Schedule Meetings On-Behalf-Of: Mailbox delegates are unable to create meetings on behalf of another user. Occasionally, when a user "Accepts" the meeting invitation, it sends a meeting invite to a subset of the meeting participants on their behalf. Mar 31, 2020 · Organising a meeting on behalf of someone The scenario is an HR person is organising a meeting for a job interview. When an assistant no longer needs to access their manager’s calendar, they can be removed as a delegate. As regards to the message "We couldn't find this meeting in the calendar. Jun 11, 2025 · To Give Someone Delegate Access NOTE: In order to send a meeting request on behalf of someone else, you first have to have that person give you delegate access. … Delegates can not only edit your calendar, but they can also schedule and respond to meetings on your behalf. Mar 26, 2024 · Delegate Access: Ensure that the delegate has the necessary permissions to accept meeting invitations on behalf of the public folder calendar. Feb 20, 2018 · How do you turn off the function for outlook to accept a meeting on behalf of a recipient especially when the meeting is out of date and no longer on the calendar? Jun 13, 2024 · For question 1: As a delegate, i could receive a calendar that I am not included in the meeting and response to it on behalf of my manager, but the meeting does not appear on my calendar. Here are their differences. Dec 3, 2024 · Learn to set up delegate access in Outlook, allowing others to manage your calendar and schedule meetings on your behalf for efficient team collaboration. How can I set permissions to ensure it appears as though he accepted the invites directly? Do not want options that will show… I have one user who periodically will send repeated "meeting accepted" emails to a meeting organizer. Switched to iOS Outlook and all fine since. Oct 5, 2022 · Hi everyone, We have a kind of strange issue; an user has disabled the 'auto accept' option for meeting request. Jul 21, 2021 · Aside from calendar permissions, the delegate can receive meeting invites on behalf of the delegator and respond to those invites (accept, decline, tentative, propose new time). They allow Delegate. Delegates can not only edit your calendar, but they can also schedule and respond to meetings on your behalf. 2. This has happened more than once with different people. " Jan 25, 2018 · Microsoft Outlook has accepted this meeting on behalf of (the employee that no longer works here) The recipients do not have the latest update of this message. 1. In this example, I’ve invited Damien to my meeting and I can see he has accepted my invitation. I accept that meeting, and it gives me the warning that I previously declined the meeting, so Outlook definitely thinks I declined it. When I accept a meeting request on their behalf, a duplicate event is created on my own personal calendar. It’s typically a problem at the acceptees end. A new user needs access but the new permissions don't allow Owner. " Mar 29, 2021 · However, if he forwards a meeting, most headers are rewritten, but the 'From' header still lists the original sender. This tab will display the responses from attendees, showing whether they accepted, declined, or tentatively accepted the invitation. If you still get the error, close Microsoft Teams and Microsoft Outlook. But when sending a calendar meeting invitation, Outlook does not give the option to send 'on behalf of' i. They can also join by opening the event from Outlook and clicking the “Join Teams Meeting” button. Additionally, you can grant your delegate extra permissions, such as the ability to read, create, or fully manage items in your Exchange mailbox Jun 9, 2023 · Sometimes administrators need to intervene and cancel meetings on behalf of users. Whenever one of the execs creates a meeting with her included, her Outlook automatically accepts the invite and moves the request to her deleted items box. " 4. This […] Sep 9, 2024 · Dear Anyone :) I work for a company that uses Calendar for FYI events and follows certain rules for accepting events with specific summaries. May 29, 2022 · When any external sender sends an invite to the owner with a delegate on it, and the invite is accepted by the delegate from his own mailbox, the meeting is added to the delegates mailbox as confirmed, and unconfirmed ( the owner gets option to accepts and decline the meeting) to the owners mailbox. Mar 18, 2025 · For example, if Megan Bowen is part of the Training Microsoft 365 group, and has Send as permissions on the group, if she sends an email as the group, it will look like the Training group sent the email. … Dec 11, 2019 · Most people know that when you organise a meeting using a Microsoft Outlook meeting request, you can track the responses using the ‘Tracking’ feature inside the detail view of the meeting planner as shown below. Get started now! Most assistants will find that Microsoft Outlook's Delegates function just may become their best friend. A manager configures a delegate to the manager's calendar. The Send on Behalf permission lets a user send email on behalf of a Microsoft 365 group. The meeting invite in Dec 8, 2017 · Often, I need to add the meetings I schedule on behalf of my boss into my own calendar, though, so I add my email to the "To" field. All these are from the same sender to the same recipient for the same meeting: This has happened several times, and the fix is to instruct the sender user to remove their email account from their iphone and ipad, and re-add it. When a normal user like myself sends her a calendar invite, it does not auto accept. This document details how to send a meeting request on behalf of someone else. Last time I saw this our affected user was getting an accepted invite every hour or so from another user in our org that was using iOS mail/calendar. I just realized that every time I do this, however, my boss will receive an email shortly thereafter with the message that I have accepted the meeting, and it is cluttering my boss's inbox. This setting is still only available in Classic Outlook: Go to File > Account Settings > Delegate Access. Jan 4, 2023 · Even if you are scheduling a meeting on someone else's behalf, a PIN is no longer needed. Meeting organizers have generally been able to view which attendees have accepted, tentatively accepted, or declined a meeting invitation. The calendar event shows active in the on behalf of users calendar but all invitees calendars show the meeting as cancelled. Mar 3, 2020 · One of our Executive Assistants who has 'full-access' and 'send on behalf of' permissions to the executive's mailbox, is unable to find room resources when booking in the executive's calendar. When delegates add themselves to a meeting, Exchange considers this as a confirmation that the delegates want to attend. What is happening? When I am invariably late for the meeting, I get the meeting owner to send me a new meeting. Find and open the meeting for which you want to view responses. However, many people are unsure if they can schedule a Teams meeting with someone else as the host. Whether you’re setting Jul 23, 2024 · 2. In the dialog, select Remove. Also creating/editing calendar meetings is working fine. Learn how to create a meeting event in a shared or delegated Outlook calendar. This article describes a scenario that can cause this issue in Outlook 2010 and Outlook 2013. Delegates should be used when a person will need to receive or process meeting requests on your behalf. e. Microsoft Teams will create a join the meeting link in the meeting invitation. Brendan. Learn how to use Outlook on the web to edit other people's calendars and send or respond to meeting requests on their behalf. Jan 10, 2025 · Organizer's meeting outdated after delegate sends update - Outlook Issue causes an organizer's meeting to remain outdated after a delegate sends an update on their behalf. File > Options > Mail > Under Jul 10, 2025 · Microsoft has not yet provided a direct UI option in New Outlook to disable the setting “Delegate receives copies of meeting-related messages sent to me”. Oct 30, 2020 · To the best of my knowledge, this is an expected behavior that the auto accepted meeting requests will end up in the Deleted items folder. This happens both from Outlook & OWA. Jun 25, 2024 · Do you set editors (delegates) in the following ways? If yes, then editors (delegates)can clearly see who accepted the invitation. From the Home tab, select Share Calendar. Jan 20, 2015 · I have a user who is a delegate for 5-6 different executives. She has delegate access for quite a few people (she’s the executive assistant for the heads of the organization) She rarely accesses User B’s mailbox/calendar but does need access to it. What is going on here? Thanks in advance. Adjust settings, use admin tools, and explore policy options to make meetings seamless. How…. I'm looking for a resolution from Microsoft or another user that has fixed this - very annoying. The following recipient (s) cannot be reached: John Smith on 1/12/2022 8:36 AM This message could not be sent. If the HR person is the meeting organiser can she simply not attend the meeting? Or will she need to be in the meeting to bring in the other meeting attendees? Jul 25, 2019 · However, she is also receiving repeated responses from sender "Microsoft Outlook [microsoftexchange329e71ec88ae4615bbc36ab6ce41109e@<domain>. Describes the Full Access, Send As, Send on Behalf of, and Folder permissions and how they work in a hybrid deployment. In the Sharing and permissions page, type the name or email address of the person you want to share your calendar with and assign delegate The message says it is from "me sent on behalf of the original meeting organizer". How can I accept a meeting for my boss without the event automatically being added to my own… Jun 1, 2025 · When a delegate (User B) schedules a meeting using the Zoom Outlook Add-in on behalf of the calendar owner (User A), Outlook treats the sender of the meeting invitation as the person who is logged into Outlook—User B. May 1, 2024 · I created a folder called "Meeting Requests - Name" and the following rule, but when it runs, none of the meeting invitations I have received to this delegates behalf are moved out of my Inbox. For some reason, a few of my colleague's calendar's have not been letting me send calendar invites - for example I will go to… Jun 25, 2025 · In Microsoft Outlook, you experience some conditions that prevent changes to a single occurrence of a recurring meeting. The "Join Microsoft Teams meeting" information appears in the meeting body, as well as the call-in number and the conference ID. This function allows you to send emails and, perhaps most importantly, calendar entries on behalf of someone else, based upon selected options. However, when she sets a meeting or appointment, I do not receive email notification or desktop notification. You can also grant the delegate additional permissions to read, create, or change items in your Outlook mailbox. I hope this helps. The messages began once the Cross-Forest Migration completed. My primary Outlook use is a Windows 10 laptop. This started Monday - calendar invites sent to me, that I accept, I am getting an undeliverable notification. When using Delegates, limit the number of delegates to one or two people. Outlook 2013 and Exchange Online. Now, if the meeting is created by someone using Microsoft 365, only attendees in the same tenant who are using Microsoft 365 can see the responses to the meeting invitation. Many users prefer Outlook as a tool for connecting and communicating with colleagues or clients. Therefore, Exchange automatically accepts the meeting on behalf of the delegates. I want to know how to automatically send a " accepted " response for a free event with a specific… Learn how Decisions supports Outlook Delegate Access, Shared Calendar, or Shared Mailbox for uses where multiple people collaborate on meetings and agendas, or when managing another persons calendar on behalf of them Nov 12, 2024 · If the answer is helpful please click on ACCEPT ANSWER as it could help other members of the Microsoft Q&A community who have similar questions and are looking for solutions. Jun 12, 2024 · Hi @ FJW Tech You can schedule online meetings or conference calls on behalf of another person if you have been set up as a delegate on that person’s Microsoft Outlook messaging and collaboration client account. The executive gets a copy of the meeting request, so it goes in the executive’s calendar, but the delegate will respond. That’s why the Remove-CalendarEvents cmdlet exists. For example, a manager wants their assistant to process all meeting requests on their behalf. The messages go directly to the users deleted mail folder (and there are no inbox rules) as they are auto accepted Any tips on how to troubleshoot/resolve this would be most appreciated! Thanks Managing Delegates in Outlook Delegates should be used when a person will need to receive/process meeting requests or email messages on someone’s behalf. Mar 14, 2023 · How can I stop this and only receive my own invitations again? While you could create a rule to sort out the mess, the real solution lies in requesting your manager to modify the delegate permissions he/she has set up for you. How… Aug 8, 2025 · I'm a delegate for my boss's Outlook calendar. Select " File " from the Outlook Menu. Jul 5, 2024 · If user A have delegate access on three another mailboxes on Calendar. While in the File tab: 1. Edited bychastingsTuesday, August 05, 2014 4:15 PM August 5th, 2014 3:25pm We have a user experiencing this same issue (QicRic-T2) with our executive admin, no rules, several batches of emails early in the morning. As shown in the image below, the dotted area indicates that it is not accepted, and the solid area indicates that it has been accepted. ymn gjygha ihggbg wpez uectyu heyryl eaacza stdf pgtb jmp rjbwhs nclb aeiftf yoi jmlj